By 1808Delaware
Two years ago, Westerville City Schools’ Technology Department embarked on a mission to enhance the district’s internet connectivity. The ambitious project, with an estimated retail cost of $7 million, was completed for just $700,000—thanks to strategic cost-saving measures and a $1.2 million reimbursement from the federal E-Rate Technical Assistance Program.
“It’s a huge win for the district,” said Technology Director Tim Stiffler. “It sets us up for continued success without continued expense.”
With upgraded network infrastructure, all Westerville City Schools (WCSD) buildings are now equipped to meet evolving technological demands for the next seven to eight years.
Smart Spending for Long-Term Gains
The network upgrade, completed ahead of the 2024-25 school year, is just one of several initiatives the Technology Department has undertaken to maintain efficiency while keeping costs low. Since joining the district in 2022, Stiffler has spearheaded multiple cost-saving projects, including:
- Refreshing Over 10,000 Chromebooks and 2,500 Desktop Computers – By purchasing new devices under warranty and in bulk, the district minimizes upfront costs and reduces long-term support expenses. Additionally, newer processors and graphics cards enhance energy efficiency, leading to lower electricity costs.
- Standardizing Equipment Across the District – By ensuring consistency in classroom technology—including digital displays, projectors, computers, and laptops—the department can better forecast spending and streamline maintenance. This approach allows for easy part replacements and ensures a uniform experience for staff and students.
- Trading in Old Equipment for Credit – Devices that do not require secure destruction are sent for credit, helping offset the costs of upgrading technology.
Leveraging Federal Programs for Financial Support
The Westerville City Schools Technology Department has also maximized funding opportunities through the federal E-Rate program, which provides discounts on telecommunications, internet access, and internal connections for eligible K-12 schools and public libraries. Since 1998, the district has secured $4.7 million in E-Rate reimbursements, including the $1.2 million received for the 2023 network infrastructure project.
Expanding Internet Access Beyond the Classroom
In 2024, the department introduced external Wi-Fi access at all WCSD schools, allowing students to stay connected outside school buildings if they lack internet at home. The enhancement also benefits staff by providing connectivity during emergency drills. This project received a $60,000 reimbursement through a federal safety and security grant.
Forward-Thinking Solutions
For Stiffler and his team, the focus remains on sustainable and cost-effective technology solutions. “We make lots of decisions like that,” he said. “We always try to design solutions that not only fix problems now but also ensure we don’t spend money twice. We don’t have money to throw at problems, so we plan to be as efficient as possible.”
Through strategic investments, leveraging federal funding, and implementing thoughtful technology policies, Westerville City Schools is not only enhancing connectivity but also ensuring financial responsibility for years to come.
Source: Westerville City Schools
